Privacy Policy

At StoneGate Consulting LLC, along with our affiliates ("StoneGate Consulting LLC", "we", "us"), we prioritize your privacy and are dedicated to protecting the information you share with us. This Privacy Policy outlines how we handle the Personal Information collected through our website, applications, and services (referred to collectively as "Services").

1. Information We Collect

1.1 Information You Provide to Us

When you create an account, use our Services, or communicate with us, we collect:

• Account Information: Your name, email address, phone number, and mailing address.
• Communication Information: When you contact us, we collect your name, contact details, the content of your messages, and any attachments you send.
• Social Media Information: If you interact with our social media accounts, we may collect your username, profile information, and the content of your interactions. Social media platforms may also provide us with aggregated data about user engagement.

1.2 Information We Collect Automatically

As you navigate and interact with our Services, we automatically collect:

• Technical Information: Browser/device data, IP addresses, usage patterns, and cookies to enhance your experience and improve our Services.

1.3 Information from Third Parties

We may receive information about you from:

• Public Sources: Publicly available databases and information.
• Social Media Platforms: Information you make available through social media platforms when you interact with us.

2. How We Use Your Information

2.1 To Provide and Improve Our Services

• Schedule and conduct appointments
• Provide customer support and respond to your inquiries
• Send service-related notifications and updates
• Improve and optimize our Services based on usage patterns

2.2 To Communicate with You

• Send appointment confirmations and reminders
• Deliver follow-up information
• Provide important updates about our Services
• Send marketing communications (with your consent)
• Respond to your questions and requests

2.3 For Business Operations

• Conduct research and analytics to improve our Services
• Detect, prevent, and address fraud and security issues
• Comply with legal obligations and enforce our agreements
• Protect the rights, property, and safety of StoneGate Consulting LLC, our users, and others

2.4 For Marketing (With Your Consent)

• Send promotional offers and information about new services
• Personalize your experience based on your interests
• Conduct surveys and collect feedback

3. How We Share Your Information

We do not sell your Personal Information, nor do we share your Personal Information with third parties for marketing purposes. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

4. Your Privacy Rights

Depending on your location, you may have certain rights regarding your Personal Information:

4.1 Access and Portability

You have the right to access the Personal Information we hold about you and, in some cases, to receive a copy in a portable format.

4.2 Correction

You have the right to correct inaccurate or incomplete Personal Information.

4.3 Deletion

You have the right to request deletion of your Personal Information, subject to certain exceptions (such as when we need to retain it for legal obligations).

4.4 Restriction and Objection

You may have the right to restrict or object to certain processing of your Personal Information.

4.5 Withdraw Consent

Where we process your Personal Information based on your consent, you have the right to withdraw that consent at any time.

4.6 Opt-Out of Marketing

You can opt out of marketing emails by clicking the "unsubscribe" link in any marketing email. You can opt out of SMS marketing messages by texting "STOP" to any message you receive from us.

4.7 Do Not Track

Some browsers have "Do Not Track" features. We currently do not respond to these signals.

To exercise any of these rights, please contact us at:

• Email: support@stonegateaccess.com
• Phone: (786) 917-2193

We will respond to your request within a reasonable timeframe and as required by applicable law.

5. Data Security

We implement reasonable technical, administrative, and physical security measures designed to protect your Personal Information from unauthorized access, disclosure, alteration, and destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication procedures
• Employee training on data protection

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your Personal Information, we cannot guarantee absolute security.

6. Data Retention

We retain your Personal Information for as long as necessary to:

• Provide our Services to you
• Fulfill the purposes described in this Privacy Policy
• Comply with legal obligations (such as tax and accounting requirements)
• Resolve disputes and enforce our agreements

When we no longer need your Personal Information, we will securely delete or anonymize it.

7. Children's Privacy

Our Services are not directed to children under 13 years of age. We do not knowingly collect Personal Information from children under 13. If we become aware that we have collected Personal Information from a child under 13, we will take steps to delete that information as soon as possible.

If you are 13 or older but under 18, you must have permission from a parent or legal guardian before using our Services.

8. Third-Party Links and Services

Our Services may contain links to third-party websites, applications, or services that are not operated by us. This Privacy Policy does not apply to those third-party services. We encourage you to review the privacy policies of any third-party services you visit or use.

9. International Data Transfers

Your Personal Information may be transferred to, processed, and stored in the United States and other countries where we or our service providers operate. These countries may have data protection laws different from those in your country of residence.

When we transfer your information internationally, we take appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy and applicable data protection laws.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You can request information about the categories and specific pieces of Personal Information we have collected, the sources, purposes, and third parties with whom we share it.
• Right to Delete: You can request deletion of your Personal Information, subject to certain exceptions.
• Right to Opt-Out of Sales: We do not sell your Personal Information.
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights.

To exercise these rights, contact us at support@stonegateaccess.com.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make material changes, we will:

• Update the "Effective Date" at the top of this policy
• Post the revised policy on our website
• Notify you via email or through our Services if required by law

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

12. Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us at:

Last Updated: January 1, 2026